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Bethel Libraries

RefWorks (Citation Manager)

Can I share my folders with colleagues?

Yes!  RefWorks allows users to share their folders with other individuals or with their entire institution.

How do I share my folders with colleagues?

Choose one of the following options:

Option 1:

  • Click on My Folders in the left column
  • Click on the More options icon to the right of the name of the folder you would like to share
  • Click on Share folder

  • When the Sharing Settings window opens--
    • In the Invite more people to share box, enter email addresses, separated by commas or semicolons
    • Click on the drop-down menu to the right of this box and select an access option:
      • Can read
      • Can annotate
      • Can modify
    • Click on Share Folder
    • Click on Done

RefWorks - Sharing Settings

Option 2:

  • Click on Sharing in the left column
  • Click on Share a folder

  • When the Sharing Settings window opens, click on the Choose a folder drop-down menu
  • Click on the title of the folder you would like to share
  • Select one of the following options:
    • Only invited people may access
    • Anyone within your organization may join this folder
  • If you selected Only invited people may access:
    • In the Invite more people to share box, enter email addresses, separated by commas or semicolons
    • Click on the drop-down menu to the right of this box and select an access option:
      • Can read
      • Can annotate
      • Can modify
    • Click on Share Folder
    • Click on Done

Option 3:

  • Click on the Share & Export icon at the top of the page

  • Click on Share folder
  • When the Sharing Settings window opens, click on the Choose a folder drop-down menu
  • Click on the title of the folder you would like to share
  • Select one of the following options:
    • Only invited people may access
    • Anyone within your organization may join this folder
  • If you selected Only invited people may access:
    • In the Invite more people to share box, enter email addresses, separated by commas or semicolons
    • Click on the drop-down menu to the right of this box and select an access option:
      • Can read
      • Can annotate
      • Can modify
    • Click on Share Folder
    • Click on Done

Once a folder has been shared--

  • The sharing icon will appear in front of the name of the folder

  • An email will be sent to the individual(s) with whom you shared your folder, providing them with a URL that will bring them to the folder
    • The individual(s) will need to sign into or set up a RefWorks account in order to access the shared folder

How do I unshare my folders?

  • Click on My Folders in the left column
  • Locate the folder you would like to unshare
  • Click on the More options icon (Three vertical dots) to the right of the name of the folder you would like to unshare
  • Click on Sharing settings
  • When the Sharing Settings window opens, click on Unshare Folder
  • When the Are you sure? window opens, click on Yes
  • Click on Done